Post-Award GCO II
University of Utah
Salt Lake City, UT
Full-time
Administration / Clerical
Posted on April 17, 2024
Announcement
Details
Open Date
03/23/2023
Requisition Number
PRN34302B
Job Title
Post-Award GCO II
Working Title
Post-Award GCO II
Job Grade
E
FLSA Code
Professional
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
VP Area
U of U Health - Academics
Department
00213 - CVRTI
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$47,700 to $58,300
Close Date
Open Until Filled
Yes
Job Summary
The Grants and Contracts Officer ( GCO) will be a part of the Core Team at the Nora Eccles Harrison Cardiovascular Research and Training Institute ( CVRTI) at the University of Utah Health Sciences Campus. The CVRTI integrates professors and trainees across academic departments to nucleate a campus wide cell-to-bedside approach in cardiovascular education and research and includes 16 investigator faculty members with independent laboratories.
We are looking for an experienced individual to join our Grants Team. The GCO will be responsible for overseeing pre- and post- award grants management. This position assists investigators by performing administrative and technical functions associated with grants, contracts, and other agreements from external funding sources. The grants administrator also serves as a liaison to the Office of Sponsored Projects ( OSP), Institutional Review Board ( IRB), Institutional Animal Care and Use Committee ( IACUC), the Office of the Vice President and Research, and other campus entities as necessary.
Strong communication and organizational skills are necessary as is an ability to remain positive in interactions with CVRTI and larger University of Utah faculty and staff.
Responsibilities
Provides expertise and guidance regarding the submission of grant and contract proposals to faculty principal investigators (P.I.), departmental administrators and other support staff; determines the proposals adherence to funding agency and University of Utah policies, guidelines and procedures. Processes awards for successfully funded grants and contracts.
Coordinates activation of new account numbers with the office of Research Accounting. Provides assistance to expedite continuation awards for faculty principal investigators. Provides expertise to minimize audit disallowances caused by inappropriate expenditure of funds as directed by agency and institutional policies. Assists federal and state auditors in policy interpretation of agency requirements. Maintains a current knowledge of expanding and changing federal, state and University laws and requirements governing externally funded grants and contracts. Efficiently reviews proposals for completeness and assists with the adherence of required institutional documentation and deadlines.
After completion of the awarded project, assures compliance with agency requirements regarding final reports, both technical and financial, equipment inventory, and other essential closing documents. Assists departments and P.I.'s in the design, preparation and budget computations for grant and subcontract applications; and in the completion of research proposals being submitted to funding agencies, assuring compliance with all legal and fiscal regulations.
Approves and initiates account budgets for all awards received from funding agencies for sponsored projects and monitors these accounts via agency (including expanded authorities), and University guidelines to ensure funds received are expended according to established federal, state and University regulations.
Monitors compliance with all health and safety review requirements, and submits approvals to funding agency as required. Writes, prepares and monitors all subcontracts issued from prime grants and/or contracts received by the University. Monitors training projects for compliance with required regulations regarding trainees and stipends. Requests additional or supplemental approvals from the agency when required by a grant or contract; i.e. no cost extensions, carry-over of funds, etc. Makes requests from appropriate entities and submits the required documentation for the timely close-out of completed grants and subcontracts.
Serves as a liaison between the P.I. or his/her support staff and other University departments throughout the period of the grant or contract.
Independently completes complex proposals for a variety of sponsors. Completes complex award administration for activities including award set-up, modification, and maintenance. The ability to work independently and effectively under pressure.
Leading in collaborative work with other teams in the unit or on special projects with minimal manager support
Utilizes prior experiences to identify issues and offer guidance to others
Issues are varied, and involve some evaluation and interpretation. Problems are typically solved through drawing from prior experiences, with analysis of the issue, requiring innovation and creativity.
Applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Minimum Qualifications
Bachelor's degree or 8 years of relevant work experience
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Bachelor's degree in Accounting, Business Administration, or a related field; two years' experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
03/23/2023
Requisition Number
PRN34302B
Job Title
Post-Award GCO II
Working Title
Post-Award GCO II
Job Grade
E
FLSA Code
Professional
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
VP Area
U of U Health - Academics
Department
00213 - CVRTI
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$47,700 to $58,300
Close Date
Open Until Filled
Yes
Job Summary
The Grants and Contracts Officer ( GCO) will be a part of the Core Team at the Nora Eccles Harrison Cardiovascular Research and Training Institute ( CVRTI) at the University of Utah Health Sciences Campus. The CVRTI integrates professors and trainees across academic departments to nucleate a campus wide cell-to-bedside approach in cardiovascular education and research and includes 16 investigator faculty members with independent laboratories.
We are looking for an experienced individual to join our Grants Team. The GCO will be responsible for overseeing pre- and post- award grants management. This position assists investigators by performing administrative and technical functions associated with grants, contracts, and other agreements from external funding sources. The grants administrator also serves as a liaison to the Office of Sponsored Projects ( OSP), Institutional Review Board ( IRB), Institutional Animal Care and Use Committee ( IACUC), the Office of the Vice President and Research, and other campus entities as necessary.
Strong communication and organizational skills are necessary as is an ability to remain positive in interactions with CVRTI and larger University of Utah faculty and staff.
Responsibilities
Provides expertise and guidance regarding the submission of grant and contract proposals to faculty principal investigators (P.I.), departmental administrators and other support staff; determines the proposals adherence to funding agency and University of Utah policies, guidelines and procedures. Processes awards for successfully funded grants and contracts.
Coordinates activation of new account numbers with the office of Research Accounting. Provides assistance to expedite continuation awards for faculty principal investigators. Provides expertise to minimize audit disallowances caused by inappropriate expenditure of funds as directed by agency and institutional policies. Assists federal and state auditors in policy interpretation of agency requirements. Maintains a current knowledge of expanding and changing federal, state and University laws and requirements governing externally funded grants and contracts. Efficiently reviews proposals for completeness and assists with the adherence of required institutional documentation and deadlines.
After completion of the awarded project, assures compliance with agency requirements regarding final reports, both technical and financial, equipment inventory, and other essential closing documents. Assists departments and P.I.'s in the design, preparation and budget computations for grant and subcontract applications; and in the completion of research proposals being submitted to funding agencies, assuring compliance with all legal and fiscal regulations.
Approves and initiates account budgets for all awards received from funding agencies for sponsored projects and monitors these accounts via agency (including expanded authorities), and University guidelines to ensure funds received are expended according to established federal, state and University regulations.
Monitors compliance with all health and safety review requirements, and submits approvals to funding agency as required. Writes, prepares and monitors all subcontracts issued from prime grants and/or contracts received by the University. Monitors training projects for compliance with required regulations regarding trainees and stipends. Requests additional or supplemental approvals from the agency when required by a grant or contract; i.e. no cost extensions, carry-over of funds, etc. Makes requests from appropriate entities and submits the required documentation for the timely close-out of completed grants and subcontracts.
Serves as a liaison between the P.I. or his/her support staff and other University departments throughout the period of the grant or contract.
Independently completes complex proposals for a variety of sponsors. Completes complex award administration for activities including award set-up, modification, and maintenance. The ability to work independently and effectively under pressure.
Leading in collaborative work with other teams in the unit or on special projects with minimal manager support
Utilizes prior experiences to identify issues and offer guidance to others
Issues are varied, and involve some evaluation and interpretation. Problems are typically solved through drawing from prior experiences, with analysis of the issue, requiring innovation and creativity.
Applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Minimum Qualifications
Bachelor's degree or 8 years of relevant work experience
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Bachelor's degree in Accounting, Business Administration, or a related field; two years' experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please indicate if you meet the following minimum qualifications for this position: Bachelor's degree or 8 years relevant work experience.
- Yes
- No
Required Documents
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
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