Coordinator, Administrative Program
University of Utah
Salt Lake City, UT
Full-time
Administration / Clerical
Posted on April 12, 2024
Announcement
Details
Open Date
04/11/2024
Requisition Number
PRN38225B
Job Title
Coordinator, Administrative Program
Working Title
GSRM Program Coordinator
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Full-time:
U of U Health - Academics
Department
00848 - Pediatric Administration
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$38,300 to $55,621
Close Date
Open Until Filled
Yes
Job Summary
The Department of Pediatrics Research Enterprise has an immediate need for a full-time Administrative Program Coordinator. This position provides complex program support and resources to clinician-scientists, faculty, staff, students, and/or program participants in the Department of Pediatrics Research Education Office and the Genomics Summer Research for Minorities ( GSRM) Internship. This position will also directly provide program coordination for the NIH-funded GSRM Program. This includes working with the Research Education Office's Research Manager to plan program curriculum and activities, ensuring GSRM program goals and objectives are in accordance with established criteria, interpreting program policies and advising program participants on the application of regulations, and assisting in grant reports and renewals.
For an overview of programs coordinated by the Research Education Office, please visit https://medicine.utah.edu/pediatrics/research/education
The University of Utah offers a comprehensive benefits package including:
Responsibilities
This position reports to the Research Manager for the Research Education Office to provide collaborative support for the Genomics Summer Research for Minorities ( GSRM) program.
This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Location
This position is based at the William's Building in Research Park.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
04/11/2024
Requisition Number
PRN38225B
Job Title
Coordinator, Administrative Program
Working Title
GSRM Program Coordinator
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Full-time:
- 40 hours per week.
- Monday – Friday – schedule availability during business hours (8:00am-5:00pm) with potential for flexibility and to be set upon hire with Research Manager.
- After the training period is complete, opportunities for a hybrid telework schedule may be available if supported by operational needs.
U of U Health - Academics
Department
00848 - Pediatric Administration
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$38,300 to $55,621
Close Date
Open Until Filled
Yes
Job Summary
The Department of Pediatrics Research Enterprise has an immediate need for a full-time Administrative Program Coordinator. This position provides complex program support and resources to clinician-scientists, faculty, staff, students, and/or program participants in the Department of Pediatrics Research Education Office and the Genomics Summer Research for Minorities ( GSRM) Internship. This position will also directly provide program coordination for the NIH-funded GSRM Program. This includes working with the Research Education Office's Research Manager to plan program curriculum and activities, ensuring GSRM program goals and objectives are in accordance with established criteria, interpreting program policies and advising program participants on the application of regulations, and assisting in grant reports and renewals.
For an overview of programs coordinated by the Research Education Office, please visit https://medicine.utah.edu/pediatrics/research/education
The University of Utah offers a comprehensive benefits package including:
- Excellent health care coverage at affordable rates
- 14.2% retirement contributions that vest immediately
- Generous paid leave time
- 11 paid Holidays per year
- 50% tuition reduction for employee, spouse, and dependent children
- Flex spending accounts
- Free transit on most UTA services
- Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
- Professional development opportunities
Responsibilities
This position reports to the Research Manager for the Research Education Office to provide collaborative support for the Genomics Summer Research for Minorities ( GSRM) program.
- Coordinates daily program operations and coordinates program activities of the Genomics Summer Research for Minorities (GSRM) program.
- Develop and implement program goals and objectives.
- Conducts nationwide recruitment of Underrepresented Minority (URM as defined by the National Institutes of Health) undergraduate students interested in genomics/genetics research to apply and engage in the GSRM summer program.
- Works to create national networks for recruitment though communication with various university academic advisors, faculty members, SACNAS meetings, ABRCMS meetings and community advocates.
- Creates and updates outreach materials such as flyers, presentations and social network sites/pages for recruitment. Develops culturally appropriate student contact forms, application materials, program evaluation forms, curriculum and all supporting documents for GSRM. Writes and edits program related publications and promotional or educational materials.
- Respond promptly to student inquiries regarding GSRM eligibility, design and focus, and other general questions about the GSRM program.
- Collaborates with University of Utah faculty to arrange culturally sensitive research mentorship arrangements for GSRM Interns. Recruit a diverse group of University of Utah faculty, staff, graduate students, and community members to serve as Cultural Mentors for GSRM Interns.
- Provides direct communication, contact and mentorship to GSRM Interns. Advises staff, students and others regarding program policies, goals and related technical issues.
- Communicates continuously with GSRM alumni by collecting demographic information, tracking alumni academic/professional progression and relaying information to promote continual research engagement.
- Supports current GSRM students and GSRM alumni with their next academic steps including writing letters of recommendation and facilitating key professional connections.
- Monitors program quality and effectiveness and researches improvement methods.
- Assists with grant writing and other fundraising activities.
- Assists with the preparation of reports, financial statements, and records on program status and progress for management and outside agencies.
This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Location
This position is based at the William's Building in Research Park.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
- Experience with research coordination;
- Experience with teaching and curriculum development;
- Experience working with underrepresented minorities (URM) student organizations and populations (as defined by the National Institute of Health);
- Work experience in an academic environment;
- Experience with grant writing;
- Experience with CANVAS and/or learning management system;
- Personal computer proficiency in Excel, Word and PowerPoint and willingness to learn new programs;
- Excellent organizational and time management skills, with outstanding attention to details; and,
- Ability to work with student populations.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
- No experience
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more
- * Please choose one of the following measures to describe your grant writing experience:
- a. None
- b. Less than one year
- c. One to three years
- d. More than three years
- * Do you have experience with a Learning Management System (i.e., Canvas, Blackboard, Brightspace)?
- Yes
- No
- * Please indicate your level of experience and expertise working with the Microsoft Office suite:
- None
- Minimal
- Moderate
- Extensive
Required Documents
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
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