Administrative Services Asst Senior
University of Kentucky
Lexington, KY
Full-time
Administration / Clerical
Posted on April 16, 2024
Posting Details
Posting Details
Job Title
Administrative Services Asst. Senior
Requisition Number
RE44915
Working Title
Department Name
8H050:Engineering Alumni - Development
Work Location
Lexington, KY
Grade Level
43
Salary Range
$18.99-30.38/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None.
Physical Requirements
Sitting at computer workstation for extended periods; and repetitive motion.
Shift
40/week; Monday-Friday; 8:00 am to 5:00 pm.
Job Summary
The Pigman College of Engineering Philanthropy Office is seeking an Administrative Support Associate I to serve as the business officer for the department. This is a critical position in the Department. Responsibilities include, but are not limited to: Account creation and management; Create annual budgets and manage the Department's budget process, and conduct quarterly meetings to ensure budgets are on target; Maintain HR records, coordinate new hires, separations, upgrades, and create new positions in SAP; Edit Procards; Manage all aspects of the employee travel and reimbursement process; manage accounts payable, purchase orders, order forms/receipts, requisitions, and PRDs for the Department; Receive and secure donor payments, prepare gift deposits, and perform all required functions in SAP; Manage the Department's work order and office supply order process.
Applicants must have intermediate knowledge of Excel and basic math skills, excellent verbal and written communication skills, have attention to detail, and be able to follow directions. Knowledge of SAP, Concur, EGATS, RADAR/Millenium (and/or other donor database) are a plus.
Skills / Knowledge / Abilities
Proficient in Microsoft Excel; SAP – FI and HR systems.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Associate's degree plus four or more years financial work experience preferred.
Deadline to Apply
04/22/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Administrative Services Asst. Senior
Requisition Number
RE44915
Working Title
Department Name
8H050:Engineering Alumni - Development
Work Location
Lexington, KY
Grade Level
43
Salary Range
$18.99-30.38/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None.
Physical Requirements
Sitting at computer workstation for extended periods; and repetitive motion.
Shift
40/week; Monday-Friday; 8:00 am to 5:00 pm.
Job Summary
The Pigman College of Engineering Philanthropy Office is seeking an Administrative Support Associate I to serve as the business officer for the department. This is a critical position in the Department. Responsibilities include, but are not limited to: Account creation and management; Create annual budgets and manage the Department's budget process, and conduct quarterly meetings to ensure budgets are on target; Maintain HR records, coordinate new hires, separations, upgrades, and create new positions in SAP; Edit Procards; Manage all aspects of the employee travel and reimbursement process; manage accounts payable, purchase orders, order forms/receipts, requisitions, and PRDs for the Department; Receive and secure donor payments, prepare gift deposits, and perform all required functions in SAP; Manage the Department's work order and office supply order process.
Applicants must have intermediate knowledge of Excel and basic math skills, excellent verbal and written communication skills, have attention to detail, and be able to follow directions. Knowledge of SAP, Concur, EGATS, RADAR/Millenium (and/or other donor database) are a plus.
Skills / Knowledge / Abilities
Proficient in Microsoft Excel; SAP – FI and HR systems.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Associate's degree plus four or more years financial work experience preferred.
Deadline to Apply
04/22/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have SAP experience within UK?
- Yes
- No
- * Do you have ProCard editing experience?
- Yes
- No
- * Please tell us how your experience relates to the duties of this position.
(Open Ended Question) - * Where did you first see this position advertised other than on UK's online employment system?
- HigherEdJobs.com
- Diverseeducation.com (Diverse Issues in Higher Education)
- HERCjobs.org (Higher Education Recruitment Consortium)
- InsightIntoDiversity.com
- Latinosinhighered.com
- Indeed.com
- A Colleague, Friend and/or Family Member
- UK Job Fair
- None of the Above
Required Documents
- Resume
- Cover Letter
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