Executive Assistant - VP Finance and Administration & VP Enrollment Management and Student Success

Southeast Missouri State University Cape Girardeau, MO Full-time Administration / Clerical

Posted on May 2, 2024

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Executive Assistant - VP Finance and Administration & VP Enrollment Management and Student Success

Southeast Missouri State University

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202400112

Location: Cape Girardeau, MO

Department: Enrollment Management and Student Success

Closing:

Position Summary

Executive Assistant
Vice President Finance and Administration & Vice President Enrollment Management and Student Success
Full time

Primary Responsibilities

Provides full administrative support to the Vice President Finance & Administration and Vice President Enrollment Management and Student Success including managing electronic calendar events and daily schedule, scheduling meetings, making travel arrangements, managing correspondence and telephone calls, composing correspondence, reports, spreadsheets
Manages Board of Governors deadlines for the executives, and formats/edits motions and materials for the Board of Governors
Manages meeting schedules and arrangements for numerous committees/task forces chaired by the executives including organization of meeting agendas and related materials, preparation of minutes, and maintenance of permanent meeting records, typically in Microsoft Teams
Undertakes responsibility for special assignments, projects and reports as assigned
Processes payables for both offices, reconciles purchasing card purchases and monitors office budgets
Coordinates arrangements and provides support for administrative events
Organizes and maintains electronic and paper files
Processes confidential information, ensuring such information is maintained in strict confidentiality
Expedites the flow of work through two executive offices and initiates follow-up action
Coordinates training, scheduling and work assignments for student workers
Provides a professional and welcoming image for internal and external constituents

Required Qualifications

High school diploma or GED
Demonstrated knowledge of Microsoft Office Word, Excel, Power Point and Access
Outstanding administrative support skills
Excellent interpersonal, verbal and written communication skills
Evidence of ability to work independently with minimal supervision
Excellent organizational and planning skills
Demonstrated ability to handle multiple tasks with frequent interruptions
Experience in handling sensitive and confidential information
Demonstrated experience and understanding of customer service

Required Information & Deadline

Application Deadline: To ensure full consideration, applications must be received by May 15, 2024. The position is available immediately and will remain open until filled.

To Apply: Complete the online application by clicking on the APPLY button on the top of the page. You will need to submit the following in order for your application materials to be complete:

Letter of interest addressing all required position qualifications
Resume
Names and contact information of three professional references may be asked for at a later date

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high quality, affordable education with a broadly representative student body, faculty and staff that respects and celebrates a diverse learning community in a global society.

SEMO Fact Book: Institutional Research Factbook
SEMO Strategic Action Plan: Strategic Action Plan

To apply, please visit https://www.schooljobs.com/careers/semoedu/jobs/4490682/executive-assistant-vp-finance-and-administration-vp-enrollment-management-an

Southeast Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. In accordance with this commitment, and in compliance with the requirements of applicable laws, it is the policy of the University to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. The University believes that a diverse University community advances the academic purposes of the University and enhances the working and learning environment.

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