PROTOPLEX EXECUTIVE ASSISTANT 00086332

Missouri University of Science & Technology Rolla, MO Full-time Administration / Clerical

Posted on April 2, 2024

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Hiring Department

Center for Advanced Manufacturing

Application Deadline

Open Until Filled

Full Time/Part Time

Full-Time, Benefit Eligible

Salary

$18.61 - $24.04 hourly

What is the Protoplex?

The Missouri Protoplex is a reflection of the statewide ecosystem of manufacturing and technology it serves. The Missouri Protoplex was conceived as a place where industry and academia come together to research new materials and methods, prototype and test new manufacturing processes, develop workforce competencies, and solve multi-discipline problems required to bring integrated cyber-physical manufacturing systems into practical use.

Job Description
The Protoplex executive assistant provides high-level support to the Protoplex. Reporting to the Director of Protoplex, they work closely with the Research Centers, Workforce Development, Research Administration and Facility Operations Teams, Faculty, as well the Protoplex's senior staff and other administrative personnel across campus. The executive assistant builds strong relationships across the University and maintains Protoplex's excellent reputation. This is a unique opportunity to contribute to the University's growing research enterprise and Manufacture Missouri Ecosystem by supporting the work of the Protoplex.

RESPONSIBILITIES

Perform general reception and administrative support for the Protoplex facility including answering the main phone line in a professional and effective manner and
Plan, coordinate, and staff events for Protoplex.
Place orders and maintain inventories for the following: general office supplies, computers, staff business cards, signs, refreshments, kitchen cleanliness and inventory, maintenance requests, and coordinating copier repair and maintenance.
Use S&T cards for purchasing; maintain purchasing records/receipts/reimbursements and submit statement reports in accordance with university policy for self and Director of Protoplex, office personnel, visitors, and others as directed.
Work with and assist the Project Manager to gather and organize information for Protoplex performance reports and key performance indicators.
Prepare monthly time recording, and billing documentation for presentation and approval by direct supervisor.
Gather, organize, and summarize information requested by the supervisor; ensure accuracy of data/information requested.
Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Strong analytic and time management skills, excellent organizational and interpersonal skills and the ability to manage multiple projects simultaneously while exhibiting attention to detail.
Demonstrate experience in managing events, travel arrangements, managing multiple calendars, preparing meeting agendas and synthesizing data/information.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook Calendar, merge capabilities) and PeopleSoft.
Ability to quickly learn new computer programs specific to Protoplex needs.
Excellent communication skills.
Proven record of taking initiative.
Ability to organize and prioritize a diverse workload in a busy, ever-changing environment.
Ability to think creatively and implement best practices.
Four years of related office experience.

Other Information

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.

All job offers are contingent upon successful completion of a criminal background check.

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim's educational experience or the overall campus environment.

Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.

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To read more about Equal Employment Opportunity (EEO) please use the following links:

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