Financial Processor I, College of Arts and Sciences, Financial Operations #499900
University of Delaware
Equal Employment Opportunity Statement
The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html
Job No: 499900
Work Type: Staff
Location: Newark/Hybrid
Categories: Administrative Support, Full Time
PAY GRADE: 27N
CONTEXT OF THE JOB:
The College of Arts and Sciences (CAS) at the University of Delaware is nationally recognized for its exceptional educational experiences and for integrating instruction, research, and public engagement. With 24 academic departments in the arts, humanities, social sciences, and natural sciences, more than 25 centers, programs, and institutes, and featuring outstanding research and teaching facilities, CAS serves over 7,500 students, is supported by approximately 400 staff, and maintains annual operating expenditures of over $121M. The College’s 600 faculty members emphasize the enduring value of an arts and sciences education and a deep commitment to excellence in scholarship and all forms of creative and intellectual expression, with sponsored research expenditures totaling more than $38.6M per fiscal year.
Under the general supervision of the Assistant Director, Financial Operations, the Financial Processor I performs a full range of financial activities. The principal emphasis is on the coordination of financial record activities associated with the procurement and financial operations of the College of Arts and Sciences. This position will work with a high level of detail to ensure financial record system accuracy, appropriate application of inventory control procedures, and University policy compliance.
MAJOR RESPONSIBILITIES:
Purchasing Administration:
- Coordinate and book domestic & international travel for College faculty, student, and guests; ensuring university travel practices and guidelines are followed.
- Maintain detailed records of departmental funding and travel itineraries. Collaborate with departmental staff for specific needs and expectations.
- Verify that all contract and grant expenses are allowable, allocable, reasonable, and allocated as budgeted and in compliance with policies and procedures.
- Train all department/college credit card holders for compliance travel, research, and other applicable financial policies, procedures, and systems. Ensure all cardholders understand policies and procedures concerning credit card usage.
- Process applications for department-issued/college-issued credit cards, cash advance cards, and other travel forms.
- Advise vendors of UDW9 processing, coordinating vendor processing with Procurement and Operations Processing Coordinator II.
Financial Administration:
- Initiate cash transmittals for UD Cashiers Office and Gifts Processing, journal vouchers, and department cost allocations verifying that all transactions have adequate support documentation and comply with University, grant, and departmental policies and procedures.
- Maintain detailed and itemized receipts and supporting documentations for all transactions and expenses.
- Tag all expenses in UDATAGLANCE, aligning with tagging protocol and in coordination with each department and CAS Research Administration.
- Assist in the resolution of inquires made by faculty, staff, and students regarding travel, research, and other financial expenditures and payments.
- Assist with the reconciliation of all expenses and payments allocated to department funds. Escalate issues to supervisor as needed.
- Process ad hoc reports as requested and perform miscellaneous job-related duties as assigned.
QUALIFICATIONS:
- High School diploma or GED, Associates degree preferred, and three years of related experience, or equivalent combination of education and experience.
- Ability to analyze and interpret financial data, make independent decisions and judgments in keeping with the level of the position.
- Ability to handle multiple assignments concurrently. Must have strong organizational skills with attention to detail.
- Ability to use Excel and procurement software. Knowledge of the principles and practices of office management. Knowledge of financial, accounting, grant, and administrative systems, policies and procedures preferred.
- Working knowledge of University financial and operating policies and procedures preferred. Familiarity with PeopleSoft is preferred.
- Ability to communicate effectively and interact well with other people of all ages and diverse backgrounds.
- Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
- Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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