Board Clerk #2023-1
Board Clerk
Salary
$86,059.44 - $104,423.40 Annually
Location
Rancho Cordova, CA
Job Type
FULL TIME
Department
SACRAMENTO METROPOLITAN FIRE DISTRICT
Department
SACRAMENTO METROPOLITAN FIRE DISTRICT
Job Number
2023-1
Closing
2/21/2023 4:00 PM Pacific
- DESCRIPTION
- BENEFITS
Retirement - CalPERS retirement: Classic employee 3% @ 60, PEPRA employee 2% @ 62
Health Benefits - CalPERS health insurance offering variety of HMO's and PPO's. District contributes 92% of the health plan premium and the employee is responsible for the remaining 8% of the premium for the whole family up to $3053.70 per month. Dental and vision insurance are also paid by the District.
Life Insurance - $20,000 for the first probationary year and $100,000 thereafter.
Leave
PTO - 12.43 hours / month
Administrative leave - 80 hours / annually
Sick Leave - 17.22
Holiday - 12 designated holidays per year
Child Birth Disability Leave - 6 weeks
Incentives
Max of 10.5%
Continuing education - 5% of base pay after 24 hours of continuing education hours
Longevity - 2% of base pay starting at 10 years of service
The District Board Clerk is an exempt professional and confidential position appointed and directed by the collective action of the Board of Directors with direct supervision by the Fire Chief to support the Board's functional needs as the District's governing body.
Examples of Duties / Knowledge & Skills
This job description is intended to convey information essential to understanding the scope of the position; it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.
1. Attend Board and Committee meetings; record and maintain the official public and closed session proceedings of the District Board of Directors; prepare and maintain the official minutes of all meetings; maintain resolutions, ordinances, and other District documents.
2. Establish, publish, and provide legal notice of all Board and Committee meeting agendas, as required by law, under the direction of the Board President, the Fire Chief or designee and individual Committee Chairs.
3. Plan and coordinate necessary preparations and support requirements for all Board and Committee meetings.
4. Respond to inquiries, requests, and concerns of the public, media, public agencies, and District personnel relative to Board matters, with notification to the Fire Chief.
5. Respond to California Public Records Act Requests in compliance with state or federal law in conjunction with District General Counsel.
6. As the District's Custodian of Records, direct and lead the District's records management function; chair the Records Policy committee; participate in records policy development and long range planning; promulgate Administrative Policies and guidelines governing records retention; scanning and disposition for District wide use; conduct training of staff; supervise the maintenance, scanning, retrieval and disposal of records; participate in the selection of an electronic document management system; establish indexing standards and other guidelines for use of the system.
7. Conduct independent research and compile information as requested by the collective action of the Board, Board President, Committee Chairs, individual Directors, or the Fire Chief.
8. Represent, formulate, and follow up with District personnel on requests by Directors or the Fire Chief for District information required for governing the District in conjunction with the Fire Chief.
9. Inform the Fire Chief of Board priorities requiring action; maintain individual director communications with the Fire Chief on matters of District and Board business.
10. Promote a harmonious and effective working relationship with the members of the Board of Directors, District management, District staff personnel, members of the public, and personnel from other agencies.
11. Receive claims against the District and transmit to District General Counsel for Board or legal action. Receive and open bids for District services and asset acquisitions and certify timely submission.
12. Prepare rejections, returns, and/or other responses as required by law of claims against the District in conjunction with District General Counsel.
13. Coordinate District election proceedings with the Sacramento County Voters Registration and Elections Department. Prepare required election resolutions for adoption by the Board. Verify eligibility of candidates and process candidate election filing fees. Process Board vacancies and file Statement of Facts in accordance with State statute.
14. Attest all District Resolutions, Ordinances, and minutes; certify public proceedings and other District documents as required.
15. Administer the District's Conflict of Interest Code and act as filing officer for Statements of Economic Interest filings of the Board of Directors and designated staff.
16. Inform elected officials of their obligations under AB 1234 and maintain a tracking system for Ethics Training Certificates.
17. Prepare Resolutions of Commendation for Board adoption.
18. Maintain the District Seal. Administer Oath of Office to newly elected Board Directors.
19. Arrange appointments, meetings, and travel of all Board Directors.
Minimum qualifications & Requirements
MINIMUM QUALIFICATIONS
Offers of employment are contingent upon successful completion of a background check and a physical to include a drug screen.
The education or experience requirements may be modified or waived at the sole discretion of the Fire Chief. At least one of the education or experience requirements must be met; both requirements cannot be modified or waived. The Sacramento Metro Fire District Board of Directors shall be notified of any such modifications or waivers.
Age
Must be at least eighteen (18) years of age.
Education and Experience
Education must be obtained through a post secondary institution currently accredited by any accreditation body recognized by either the Counsel for Higher Education Accreditation (CHEA) or the United States Department of Education.
Required:
1. A Bachelor's Degree from an accredited college or university with a major in public or business administration or a closely related field. Additional qualifying experience may substitute for the education requirement on a year-for-year basis.
2. Five (5) years of broad, varied, and increasingly responsible confidential administrative experience supporting executive management and/or governing boards, preferably in the public sector.
Desirable:
1. Knowledge of Special districts and fire organizations.
2. Notary Public
3. Certified Municipal Clerk Certification
Personal Qualities:
1. The highest level of loyalty, integrity, judgment, confidentiality, discretion, tact, flexibility to working schedule, and effective response to stressful conditions. Must be able to work in a fast paced, changing political environment.
Supplemental information
PHYSICAL REQUIREMENTS
Maintain physical ability to meet position tasks and responsibilities. Physical abilities must commensurate with the essential functions of the position.Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position.
No person shall pose a threat to themselves or to the health and safety of other individuals in the work place, or to the public they serve.
LICENSE
Possession of and ability to maintain a current valid California Driver's License, Class C, is a condition of employment.
Agency
Sacramento Metropolitan Fire District
Address
10545 Armstrong Ave, Suite 200
Mather, California, 95655
Phone
916-859-4533
Website
http://www.metrofire.ca.gov