Specialist II, Scheduling
Community College of Baltimore County
Catonsville, MD
Full-time
Administration / Clerical
Posted on May 5, 2023
The purpose of this class is to schedule and coordinate activities related to classroom assignment, conferences, meetings and other campus special events.
High School diploma/GED and three (3) years of full time experience, in a customer-service office environment, performing clerical and administrative duties to include: data entry and the management of event scheduling. Knowledgeable of and experience with Microsoft Office, information systems preferably Banner, document imaging and scheduling applications. Or an Associate's Degree with one (1) year of full time experience in a customer-service office environment with identical experience. May be required to work evenings and weekends during peak periods.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
High School diploma/GED and three (3) years of full time experience, in a customer-service office environment, performing clerical and administrative duties to include: data entry and the management of event scheduling. Knowledgeable of and experience with Microsoft Office, information systems preferably Banner, document imaging and scheduling applications. Or an Associate's Degree with one (1) year of full time experience in a customer-service office environment with identical experience. May be required to work evenings and weekends during peak periods.
- Event/conference/meeting planning
- Maintain schedule of room usage
- Respond to the general public by telephone, mail and/or in person.
- Maintain records and files.
- Prepare reports and other documents, as assigned.
- Prepare and distribute facility rental agreement packages and invoices.
- Perform administrative duties.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
- Process event requests on and off campus including scheduling rooms, leveraging Case (25Live) site software, preparing contracts, securing all signed documents and calculating the cost of the event and contacting key personnel regarding the event.
- Work as the liaison between CCBC and external agencies/groups who are interested in rental facilities on the Catonsville campus.
- Work with the Sr. Director, Enrollment Services/Registrar, Lead Scheduler and the College Community, to resolve room scheduling conflicts and programs with courses and internal/external events.
- Prepare events reports as an agenda item for all campus events meetings and emergency closures.
- Assist Lead Scheduler with scheduling process as needed which includes: add/cancel classes, proof for accuracy (minutes, fees, class sizes, etc.) and the assigning of space needs for courses in Banner and 25LIVE.
- Back-up for CCBC scheduling of rooms for classes and events. (Case site)
- Back-up for communicating class cancellations and relocations of classes to faculty, staff, and students and posting room changes by classrooms.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.